Privacy Policy

Werribee Kia is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Werribee Kia manages personal information. It is structured as follows:

1. Personal information Werribee Kia collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Werribee Kia and complaints
10. Changes to Privacy Policy

1. Personal information Werribee Kia collects

The main types of personal information Werribee Kia collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Werribee Kiasuch as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Werribee Kia's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Werribee Kia's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Werribee Kia's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Werribee Kia.

Werribee Kia collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Werribee Kia keeps of telephone calls, or emails received, or messages sent to Werribee Kia or posted on Werribee Kia's pages on social media);
• Werribee Kia's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Werribee Kia collects personal information in connection with running its business directly from the individual concerned. On occasion Werribee Kia may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Werribee Kia stores personal information in electronic and paper form.

Werribee Kia uses and discloses personal information as follows:

• to source vehicles and sell them to Werribee Kia's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Werribee Kia's customers and prospective customers;
• to obtain products, services or information from Werribee Kia's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Werribee Kia knows about them);
• to operate and manage Werribee Kia's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Werribee Kia. For example, Werribee Kia may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Werribee Kia also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Werribee Kiauses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Werribee Kia uses in the operation of the computer program is browsing history on Werribee Kia's websites, name, contact information, and other information you may input into Werribee Kia's websites. The level of human oversight Werribee Kia provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Werribee Kia's staff.

4. Cookies

Werribee Kiauses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Werribee Kia's web server. Werribee Kiamay use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Werribee Kia's platforms and those social media platforms. Werribee Kia's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Werribee Kia's website.

5. Links to other websites

Werribee Kia's website may contain links to third party websites. Werribee Kia does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Werribee Kia and do not wish to receive these communications from Werribee Kia in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Werribee Kia.

7. Overseas transfers

Werribee Kia's website/s are hosted in Australia. On occasion, a third party service provider Werribee Kia engages or that Werribee Kia is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Werribee Kia holds about them by contacting Werribee Kia during business hours on (03) 8734 4950 or via the contact page.

Werribee Kia may require an individual making a request to verify their identity before processing their request.

Werribee Kia will aim to respond to all requests promptly and within 30 days.

Werribee Kia may refuse a request where permitted or required by law. Werribee Kia will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Werribee Kia and complaints

If you have any queries, concerns or complaints about how Werribee Kia handles your personal information please contact Werribee Kia during business hours on (03) 8734 4950 or via the contact page. Werribee Kia may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Werribee Kia can understand the nature of your concern. In most cases, Werribee Kia will ask that you put your request in writing.

Werribee Kia takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Werribee Kia's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (03) 8734 4950
• Mailing Address: 163-179 Old Geelong Rd, Hoppers Crossing, VIC, 3029

10. Changes to Privacy Policy

Werribee Kia may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.